VDU Assessments

OpticalRooms Ireland

VDU Assessments



“As one of the leading providers for VDU Assessments in Ireland, to offices of all sizes, here are the most common FAQs we get asked from HR and staff.”

1. What is a VDU assessment?

VDU stands for Visual Display Unit. VDU assessments can also be referred to as DSE Assessments, Workstation Assessments or VDU health and safety risk assessments. This assessment is carried out on all employees’ workstations and their equipment. Equipment refers to equipment which has a graphic or alphanumeric display screen and includes PCs, laptops, touch screens and similar devices.

Q.2 Where can you download a VDU assessment form



Q.3 VDU assessment definition

A VDU assessment is an ergonomic assessment of an employee’s workstation and covers the Visual Display Unit (VDU) as well as the surrounding equipment such as computer monitor, keyboard, mouse, chair, software, and environment.

Q.4 VDU assessment HSE Regulations

The Safety, Health and Welfare at Work Regulations 2007 outline the requirements that must be adhered to in relation to Display Screen Equipment. These regulations are applicable:

  • If the employee has no choice but to use the VDU to carry out her/his work
  • If the employee normally uses the VDU for continuous periods of more than one hour
  • If the VDU is generally used by the employee on a daily basis

The VDU Risk Assessment should be carried out every 2 years. However, these change depending on the employee’s needs. So, if an employee changes their workstation, they need to have a VDU Assessment carried out to comply with the regulations once again.


VDU risk assessment Report

VDU Vision Report


Name      :                                                                                     Date of Birth:

Unaided Near Visual Activity: N N
Corrected Near Visual Acuity:  6/  6/
Contrast Sensitivity
Colour Vision Isihara Plates
Intermediate  V/A
Am of Acc. (with necessary Rx)
Depth Perception
Amsler Grid

Corrective lenses currently used: Yes / No

Distance                      Close              Work Only

1. Satisfies the standards without corrective lenses:

2.Satisfies the standards with present lenses:

3.Fails to satisfy the standard with or without corrective lenses:

4. New or Modified lenses required to meet the standard:

Requires normal corrective lenses to satisfy the standards for VDU work: Yes/No

Distance                      Close               Work Only

Signed: Optometrist signature                               Practice Name: Opticalrooms Ltd.



Q.5  VDU assessment legal requirement

As an employer, there are a number of duties set down in this regulation, the key requirements are:

  • To carry out an analysis or risk assessment of employee workstations
  • To provide information to employees in relation to measures which have been implemented.
  • To provide training to employees in the use of workstations before commencing work with display screen equipment and whenever the organisation of the workstation is modified.
  • To perform a further analysis or risk assessment where an employee transfers to a new workstation or significant new work equipment, change of equipment or new technology is introduced at an individual’s workstation.
  • To ensure that the provision of an appropriate eye and eyesight test is made available to every employee.

Q.6 How often should VDU assessments be done?

An assessment should be done when a new workstation is set up, when a new user starts work, or when a substantial change is made to an existing workstation (or the way it is used). Aside from these circumstances, VDU assessments should be carried out every 2 years.

Contact us to inquire what we can do for you and your team.